Back to Blog

The 5 Best Trello PowerUps

In this video, Alicia Fairclough, Founder of EA How To, talks about the 5 best Trello PowerUps she uses as an Executive Assistant to really streamline efficiency and productivity. 

Today we are going to talk about my favourite productivity tool Trello, and take a look at 5 of the best PowerUps it has to offer. 

I love Trello so much that I created a course all about how I use it and how to use it with an Exec. You can find a link to that in the video description.  

Let’s start with the first PowerUp we’re going to discuss and it’s Cardbox, and a big thanks to them for sponsoring this video. 


With this awesome PowerUp you can integrate your Gmail and Trello, effectively turning your Trello board into a one stop task management system!  This will absolutely revolutionise the way you communicate with your team or clients and really streamline your processes, with no more going back and forth and switching between different platforms because you now have the ability to use Gmail from within Trello. 

To integrate Cardbox, search for the Gmail by Cardbox PowerUp in Trello, and click on the ‘add’ button to enable the integration.  Then connect your Gmail accounts with Cardbox to begin syncing. The Power Up syncs both ways, so you can see the changes in your Gmail account, as well as on the Trello board. 

View, respond, edit and more all from within your Trello cards with no need to go back to your Gmail.  This is what makes Cardbox such an effective time saving tool; you can action everything through your Trello board.   You’ll also see any changes in real time. 

Open a Trello card and use the ‘attach’ button to add an email to the card.  You also have the option to assign your team members as required for further action. Create new Trello cards directly from your emails or attach important threads and conversations to existing ones.  By organising your emails according to specific Trello cards and boards, you can keep track of your tasks and deadlines effectively and efficiently. 

With Cardbox, you can also download attachments to your Trello cards. Super handy for when you’re asked to locate an email attachment.

Cardbox has a free plan available for personal use, which permits up to three boards with two inboxes.

This PowerUp is the ultimate way to consolidate your communication and really optimise your workflow. 

Next up we have Google Drive

By using the Google Drive PowerUp, you can attach your files and folders inside your card – ensuring that everything stays in one place and allowing you to edit and create documents efficiently for your team. You have a choice of either copying and pasting the direct file link into your card, or you can create and attach a document from the card itself.   It’ll also show you a thumbnail of the Google Drive attachments, so you can easily see which one is which.

Next, let’s talk about the Voting PowerUp

This PowerUp simplifies communication by allowing you to collect votes on each of your Trello cards – enabling you to plan upcoming projects, prioritise workload and gain feedback.  Votes are tallied up and added as a badge to the card, so you can see the overall result without having to click into the card.  If you want more information, you can see a summary of the votes in the details.

Moving on, we have Slack

The Slack PowerUp is a game changer.  Allowing you to send your Trello cards straight to whichever Slack channel or DM that you wish, from within your Trello card.  Not only that, but you can also receive notifications and reminders about your Trello board within the Slack channel of your choosing.  You can assign your Trello board to a specific Slack channel that is specified right on the board – enabling your team to be kept updated smoothly without directing them to multiple boards or channels.

And last but not least, Calendar

Super easy to set up, this PowerUp will show your deadlines in a visually helpful way – turning your due dates into a calendar.  While you’re in this view, you can see your assignments, move them around to other due dates and see their corresponding labels.  You are also able to export your board’s calendar to other third-party calendars with each board’s uniquely generated iCalendar link.

Let’s quickly go through just how easy it is to add a PowerUp to your Trello board - simply go to your menu by clicking on the three ellipses in the right hand corner and select ‘Power Ups’.  You’ll then be able to see the featured Power Ups, use the search function for specific ones, or browse the categories.   

If you’re looking to learn more about Trello and all its awesome features, I’ve got just the resource for you! My Trello course gives you real life examples of how to use the platform to maximum effect, whether you’re working solo or as part of a team. I’ll link the details below. 

All the Power Ups I’ve covered today are completely free so what are you waiting for? 

I hope you love all these great Trello PowerUps as much as I do! 

If you want more EA How To goodness, be sure to check out EA How To Plus. It’s everything you love about EA How To on steroids. 

Bye for now. I’ll see you in the next video. 

Join the world's most valuable community of Executive, Personal and Virtual assistants by becoming an EA How To Plus member. You'll be joining a network of thousands of talented assistants and you'll get access to replays of amazing EA How To webinars as well as invitations to small group coaching sessions and more.