If Any of This Sounds Familiar, You’re Not Alone
(and You're in the Right Place).
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You’re juggling dozens of preferences, itineraries, and “can you just…” requests.
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You’ve had to solve last-minute travel emergencies while trying to enjoy a coffee between back-to-back meetings.
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You’ve coordinated 20-person airport pickups, only to find out someone booked their own flight.
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You’ve dealt with hotel contracts, rooming lists, dietary restrictions, and execs who don’t read their own agendas.
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You’ve wished for a blueprint—something that just works.
If so, this travel summit is for YOU.
Save My Seat Now
You're ready for this if...
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You’ve been tasked with planning offsite travel for teams, departments, or execs and want a process that makes it easier
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You’ve coordinated group travel before and know how chaotic it can get without a solid system
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You want to avoid mistakes, reduce back-and-forth, and gain total clarity on how to do this right
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You’re tired of piecing together solutions from Google searches and forums—you're ready for expert answers
Offsite Travel Management Summit Agenda
120 Minutes
Wednesday 15 October 2025
- 6:00 PM British Summer Time
- 1:00 PM Eastern Daylight Time (US)
- 10:00 AM Pacific Daylight Time (US)
Welcome
Alicia Fairclough, Founder of EA How To will kick us off with a warm welcome. She will explain how the session will run and how to use the webinar features.
Planning Objectives and Building Agendas
Group Travel Booking & Where To Begin
Finding the right location (TROOP)
The Best Of The Best Team Building ctivities
I'm in! Save my seat 👩💻
You'll walk away with...
Smarter systems, tools that simplify group logistics, expert insights on planning stress-free offsite travel, and a more strategic approach to managing large-scale itineraries—so you can feel prepared, in control, and confident every step of the way
Why this travel summit will change how you book offsite business travel...
This summit brings together industry experts and experienced EAs to show you how to streamline the process, avoid common mistakes, and manage the details without burning out. If you’ve ever thought, “There has to be a better way,”—this is it.
How will this travel summit help me in my role?
This summit gives you clear, actionable advice from people who’ve planned offsite travel for teams big and small.
Offsite Travel Summit Details
Date: Wednesday October 15, 2025
Time: 6:00 PM British Summer Time / 1:00 PM Eastern Daylight Time (US) / 10:00 AM Pacific Daylight Time (US)
Duration: 120 minutes
Location: Online
What's Included in the Offsite Travel Summit?
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90 minutes of high-value content in bite-sized 15-minute segments led by industry experts and seasoned EAs
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A wide range of topics covering logistics, tech, communication, group planning, and vendor management
Meet the Offsite Travel Summit Team
As the Founder of EA How To, I'm on a mission to make the lives of assistants easier and bring top level assistants together from around the globe so they can learn from and support one another.
Alicia is hosting the Offsite Travel Summit.
After attending the Offsite Travel Summit, you will have:
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A step-by-step approach to planning group and offsite travel without the overwhelm
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Tools to manage complex itineraries and keep travelers informed and on time
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Greater confidence in handling vendor negotiations, RSVPs, and travel changes
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Proven strategies to reduce stress and increase efficiency
Frequently Asked Questions
What if I don't have time to attend?
Is the summit really free?
Is this really worth my time?
Will this summit still be useful if I've planned group travel before?
I’m an experienced EA—will I still learn something new?
What if I can't attend live?
You’re the Backbone of Every Offsite—Let’s Make It Easier
Group business travel comes with high stakes—and even higher expectations.
It’s not just about getting everyone there; it’s about making the whole experience feel smooth, thoughtful, and under control.
You already have what it takes to manage offsite travel. This summit will give you the tools, clarity, and community to make it easier—and even enjoyable.
This summit is free to attend but not free to produce. It wouldn't be possible without our wonderful sponsor.
Thanks so much to TROOP.
TROOP is your all-in-one platform for orchestrating in-person meetings with ease. Designed with Executive Assistants in mind, it streamlines every aspect—from selecting the optimal location and coordinating travel logistics to managing budgets and attendee details.
Say goodbye to spreadsheets and endless tabs; TROOP centralizes your planning process, saving you time and reducing stress. For Executives, this means efficient, cost-effective meetings that align with company policies and sustainability goals. With TROOP, planning impactful meetings has never been more straightforward.
